Sir Speedy introduces web-hosted document management system

The service is designed for small and mid-sized businesses, expanding on Sir Speedy’s current business document services offering which includes scan-to-archive, variable printing, online tracking and reporting, on-demand printing and electronic file distribution.

The service is scalable to expand as a business’ needs grow without investment in new hardware or software, eliminating overhead expenses associated with installing and maintaining costly document management software and hardware. Businesses will manage their documents through their own Web site or intranet, but the system is hosted on the security of Sir Speedy servers.

Dan Beck, Sir Speedy president, says, “Business success depends on the efficient transfer of information internally and externally. We commonly hear customers talking about their frustration with locating, revising and storing documents, but don’t have the time or budget to implement a document management system.

“Our hosted service will provide small and mid-sized businesses with an economical, high end solution for packaging documents to help their business remain competitive by boosting productivity and cutting costs.”

Using the hosted service, businesses can create, edit and reproduce the most recent versions of documents on demand, at any time from anywhere. This is critical in an increasingly competitive economy where documents change daily, requiring fast and convenient access for revisions, printing and distribution. All information, from contracts and product data to training manuals and marketing materials, is uploaded into Sir Speedy’s system in a universal format for compatibility across all software programs and applications.

Sir Speedy’s servers are equipped with financial grade security and information is backed up on a regular basis for added protection. Documents can also be scanned, archived and indexed on CD or DVD to preserve the legitimacy of original copies while eliminating storage and inventory expenses.

Peter Grant, Gartner Research senior analyst, says, “We have seen an increased interest by small and midsized businesses in document management systems over the past 18 months. Sir Speedy’s MyDocs document management system is positioned well to compete in this growth market.”

Other advantages of Sir Speedy’s MyDocs(R) Web-hosted service include variable printing to customise marketing materials; order tracking and reporting to create a virtual paper trail; and localised printing and distribution services by nearly 1000 Sir Speedy centres and business affiliates worldwide.

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